Wales - a Meeting & Conference Destination

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 How you choose and utilise venues can logistically and financially make or break the successful outcome of your conference. Our logistics team will manage the research & negotiation of your venue find and complete a venue plan for the smooth set-up of your conference. We understand that the venues own team are an extension of our team and we work together with them, for the success of your conference. It is with great pride that we receive such high feedback from the venues and suppliers we work with. 

 Taking care of people is in our DNA at DMC Wales and it's one of our core values. Your delegates will not find a better care approach and professionalism than the one we offer. We understand that every delegate is an individual and that every conference attracts a different profile of delegate. We will take the time to understand the best communication approach required for your delegates needs and make sure we exceed the standards of your own delegate care policy. We use the leading registration software platforms, or, if you prefer, we can use your own preferred registration solution. As our team is working within registration systems every day, we know how to get the best out of the systems for clear delegate communication and reporting.  

Not everyone is comfortable around a projector or a microphone, especially when you have a meeting room full of excited delegates in front of you. Our team at DMC Wales will be the calm you have always desired in any AV build or set-up environment. We work with the best show callers and conference producers to deliver the content and messages to your audiences. 

 Let's face it, the catering and how it is delivered to your delegates during an event is very important. We take the hassle out of managing the catering during your conference, so it's something you will never need to worry about again. We can either work with the venue caterers or we work with the best and most reliable catering suppliers out there, to ensure your conference delegates and guests will not be dissatisfied with the food and beverage offered during your conference. 

We can take care of your delegates travel and accommodation requirements, so they are transported at the level they have become accustomed to or to the level the budget allows. 

We will take away the risk and management of hotel release clauses and make sure that the most suitable transport options are offered, whether that needs to be led by cost or class of travel.

 Smooth event logistics is what we're here to deliver. From venue, catering, AV and production management to delegate registration, accommodation and travel arrangements, we can take care of every element of your conference and event. We are more than happy to support on one or many elements of your conference organisation. 

 Conference budgets are a lot healthier when the people controlling them know how to run a financially successful event. Clients put their trust in our team to control multi-million pound budgets. We can help you do the same, so it won't break your piggy bank! 

Venue & supplier negotiation is a key part of budget management and at DMC Wales we know all of the negotiation tactics needed, so we can better negotiate with venues, hotels and event suppliers, which will truly make a big difference to your bottom line. 

 How and what you say to your delegates, before, during and after an event is just as important as a successful conference. Our team here at DMC Wales will work with you to understand your audiences and advise on the best modes of communication to successfully get the desired messaging across. A successful conference communications plan is required to enable you to reach the return on investment you require from the whole event.  

 Event technology has moved forward leaps and bounds over recent years, as has the way we interact with our audiences. For your conference content to successfully resonate with your audience we can help you choose the most effective ways to interact with your delegates, before, during and long after the last delegate badge has been removed...  

 We love to create unforgettable gala dinners and parties, just as much as our delegates love to attend them.  We'll work within your budget to give you and your delegates the best dinner and party experience your budget can buy.  

 We work with the leading shipment and freight companies to take the stress and hassle away from your desk, to ensure that all event equipment and materials arrive through customs and at your venues well before your event starts. We can work with your chosen supplier, or we have a number to freight partners that we can recommend depending on the destination and content requirements.  

 We have created some of the most memorable social & tour programmes for our clients delegates. Whether you're looking to create some fun down time during your conference, wow your VIP's, or create a conference fun run to keep your delegates healthy and engaged, we have heaps of ideas and know what works in each location.